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Role Description

Project Officer

Capabilities for the role

The NSW public sector capability framework describes the capabilities (knowledge, skills and abilities) needed to perform a role. There are four main groups of capabilities: personal attributes, relationships, results and business enablers, with a fifth people management group of capabilities for roles with managerial responsibilities. These groups, combined with capabilities drawn from occupation-specific capability sets where relevant, work together to provide an understanding of the capabilities needed for the role.

The capabilities are separated into focus capabilities and complementary capabilities.

Focus capabilities

Focus capabilities are the capabilities considered the most important for effective performance of the role. These capabilities will be assessed at recruitment.
The focus capabilities for this role are shown below with a brief explanation of what each capability covers and the indicators describing the types of behaviours expected at each level.

FOCUS CAPABILITIES
Capability group/sets	Capability name	Behavioural Indicators	Level
	Manage Self Be persistent, self-reflect and commit to learning	Keep up to date with contemporary knowledge and practices Seek and take advantage of opportunities to learn and apply new skills Commit to achieving challenging goals Seek and respond positively to constructive feedback and advice Examine and reflect on your performance	Adept
	Communicate Effectively Communicate clearly, pay attention to others and respond with understanding and respect	Tailor communication to suit the needs, backgrounds and perspectives of diverse audiences and address barriers to participation Clearly explain complex ideas and arguments to individuals and groups Create opportunities for others to contribute Share information with other teams and business units to enable informed decision-making Write clearly and concisely in a range of styles and formats Use contemporary communication channels to share information, engage and interact with diverse audiences Pay attention and encourage others to express their views	Adept
	Deliver Results Achieve results by using resources efficiently and committing to quality outcomes	Use your own and others’ expertise to achieve outcomes, and take responsibility for delivering intended outcomes Ensure staff understand expected goals and acknowledge staff success in achieving these Identify the resources people need and ensure goals are achieved within budget and on time Use business data to evaluate outcomes and inform continuous improvement Identify priorities that need to change and ensure the way resources are allocated meets new business needs Ensure you budget for and clearly state the financial impacts of new priorities	Adept
	Procurement and Contract Management Understand and use procurement processes to ensure effective purchasing and contract performance	Follow legal, policy and organisational guidelines and procedures for procurement and contract management Write well-structured procurement documents that clearly state the business needs Monitor procurement and contract management processes to ensure they are open, transparent and competitive Monitor procurement and contract management risks, and take steps to manage or mitigate them when selecting suppliers and overseeing contract performance Evaluate tenders and select providers in an objective and rigorous way, in line with relevant guidelines and principles Escalate procurement and contract management issues with your supervisor when needed	Adept
	Manage and Develop People Engage with and motivate staff, and develop their capability and potential	Define and clearly communicate roles, responsibilities and performance standards to achieve team outcomes Adjust performance development processes to meet the diverse abilities and needs of individuals and teams Develop work plans that consider capability, strengths and opportunities for development Be aware of the effects of bias when managing team members Seek feedback about your management capabilities and develop strategies to improve on them Address and resolve team and individual performance issues, including unsatisfactory performance, promptly and effectively Monitor and report on team performance in line with established performance development frameworks Develop positive relationships to ensure cultural safety and trust between team members	Adept

Complementary capabilities

Complementary capabilities are also identified from the Capability Framework and relevant occupation-specific capability sets. They are important to identifying performance required for the role and development opportunities.

Note: capabilities listed as ‘not essential’ for this role are not relevant for recruitment purposes however may be relevant for future career development.

COMPLEMENTARY CAPABILITIES
Capability group/sets	Capability Name	Description	Level
	Display Resilience and Courage	Be open and honest, prepared to express your views, and willing to accept and commit to change	Adept
	Act with Integrity	Be ethical and professional, and uphold and promote the public sector values	Adept
	Value Diversity and Inclusion	Be inclusive and respect diverse backgrounds, experiences and perspectives	Intermediate
	Commit to Customer Service	Provide customer-focused services in line with public sector and organisational objectives	Adept
	Work Collaboratively	Collaborate with others and value their contribution	Intermediate
	Influence and Negotiate	Gain consensus and commitment from others, and resolve issues and conflicts	Intermediate
	Plan and Prioritise	Plan to achieve priority outcomes and respond flexibly to changing circumstances	Intermediate
	Think and Solve Problems	Think, analyse and consider the broader context to develop practical solutions	Adept
	Demonstrate Accountability	Be proactive and responsible for your actions, and follow legislation, policy and guidelines	Adept
	Finance	Understand and apply financial processes to achieve value for money and minimise financial risk	Intermediate
	Technology	Understand and use available technology to maximise efficiencies and effectiveness	Intermediate
	Project Management	Understand and use effective ways to plan, coordinate and control projects	Advanced
	Inspire Direction and Purpose	Communicate goals, priorities and vision, and recognise achievements	Intermediate
	Optimise Business Outcomes	Manage people and resources effectively to achieve public value	Adept
	Manage Reform and Change	Support and champion change, and help others to engage with change	Intermediate